Office Support Specialist

Job Description

We are seeking a proactive and organised Office Support Specialist to join our Edinburgh team. This role involves providing reliable administrative assistance, managing communication, and ensuring smooth office operations. Ideal candidates should have excellent organisational and communication skills, as well as a keen eye for detail.

Responsibilities

• Manage calendars and assist with scheduling appointments and meetings.
• Provide first-line support to employees in administrative inquiries.
• Assist with travel arrangements and expense reporting.
• Support project management efforts by coordinating tasks.
• Conduct research and compile information as requested.
• Implement process improvements to enhance office efficiency.

Requirements

Education

• Diploma in Business Administration or a related field
• Bachelor's degree is preferred

Experience

• 2+ years in an administrative support function

Technical Skills

• Office Software Proficiency
• Email Management

Soft Skills

• Organisational Skills
• Interpersonal Skills

Languages

• English: Fluent

Advantageous

• Experience in Customer Relationship Management (CRM) software: Knowledge of CRM systems to assist in client interactions and follow-ups.
• Basic graphic design skills: Ability to create simple marketing materials using design software.

Benefits

• Flexible working arrangements
• Pension scheme with employer contributions
• Access to employee assistance programs
• Opportunities for career advancement

Company Culture

• Innovation and Creativity: Encourages creative thinking to improve processes and services.
• Work-Life Balance: Focus on maintaining a healthy work-life balance for all employees.
• Community Engagement: Active involvement in community initiatives and charitable activities.