Traveling Secretary

Job Description

We are seeking a diligent and organized Traveling Secretary to support our senior executives. The role involves managing schedules, travel arrangements, and various administrative tasks to ensure the smooth operation of our executives' busy lifestyles.

Responsibilities

• Oversee and optimise the executive calendar ensuring efficient time management.
• Assist with coordination of meetings including agenda preparation and minute taking.
• Provide logistical support for travel including scheduling and itinerary management.
• Assist in the preparation of presentations and reports for executive meetings.
• Execute administrative duties including document management and correspondence.
• Ensure the executive is always updated on travel and meeting schedules.
• Develop and maintain filing systems for documentation management.
• Support the executive in special projects and initiatives as required.
• Conduct research and compile data for presentations.

Requirements

Education

• Minimum of a high school diploma or equivalent
• Associate’s or Bachelor’s degree in business administration or related field is preferred

Experience

• Minimum of 2 years of experience in an administrative or executive assistant role

Technical Skills

• Microsoft Office Suite
• Travel Booking Platforms

Soft Skills

• Organizational Skills
• Communication Skills
• Attention to Detail

Certifications

• Certification in Administrative Professional
• Project Management Certification

Languages

• English: Fluent

Advantageous

• Experience in event planning and execution: Strong background in organizing corporate events and meetings.
• Familiarity with travel expense tracking software: Experience in managing travel budgets and expenses.

Benefits

• Competitive salary package
• Health, dental, and vision insurance
• Generous holiday allowance
• Flexible working hours
• Opportunities for professional development

Company Culture

• Diversity and Inclusion: We value diversity and are committed to creating an inclusive work environment.
• Team Collaboration: Our culture encourages teamwork and open communication across all levels.
• Professional Growth: We emphasize continuous learning and provide training to enhance your skill set.