File Clerk

Job Description

We are looking for a meticulous File Clerk who will be responsible for scanning, digitizing, and maintaining an organised document management system. The ideal candidate will possess strong attention to detail and an understanding of document handling best practices.

Responsibilities

• Administer the digitisation of physical documents to enhance electronic record systems.
• Ensure strict adherence to confidentiality and data protection regulations.
• Retrieve and deliver requested documents promptly to relevant departments.
• Assist in training new staff on document management systems and processes.
• Maintain up-to-date records of all scanned documents and physical files.
• Work closely with other team members to identify areas for improvement in document workflows.

Requirements

Education

• High school diploma or equivalent
• Certification in document management is an advantage

Experience

• Previous experience in document management or clerical work is preferred.

Technical Skills

• Document scanning software proficiency
• Microsoft Office Suite

Soft Skills

• Attention to detail
• Organisational skills
• Communication skills

Languages

• English: Fluent

Advantageous

• Knowledge of Optical Character Recognition (OCR): Familiarity with OCR software to enhance document scanning capabilities.
• Experience in large-scale document conversion projects: Hands-on experience in managing comprehensive document digitisation processes.

Benefits

• Competitive salary based on experience
• Pension scheme with employer contributions
• Comprehensive healthcare coverage
• Support for ongoing training and development

Company Culture

• Teamwork: We value collaboration and support everyone working together to achieve shared goals.
• Innovation: Our commitment to modern technology supports an environment of continuous improvement.
• Inclusivity: A diverse workplace is vital; we welcome individuals from all backgrounds and experiences.