Office Assistant

Job Description

We are seeking a dedicated Office Assistant to provide comprehensive administrative support within our Edinburgh office. The successful candidate will thrive in a fast-paced environment and manage a variety of tasks to ensure smooth office operations.

Responsibilities

• Greet visitors and clients with a pleasant demeanour.
• Coordinate and schedule appointments and meetings.
• Manage incoming and outgoing mail and packages.
• Oversee office maintenance and communicate with vendors.
• Assist in onboarding new employees by preparing necessary resources.
• Track project deadlines and assist in maintaining project documentation.
• Ensure the office maintains a professional and welcoming atmosphere.

Requirements

Education

• Higher National Diploma in Administration or related field

Experience

• Previous experience in a similar role preferred

Technical Skills

• Calendar Management
• CRM Software

Soft Skills

• Problem-solving
• Time Management

Languages

• English: Fluent

Advantageous

• Experience in a customer-facing role: Skills in managing relationships with clients and customers.
• Ability to work under pressure: Skilled in maintaining performance in high-stress situations.

Benefits

• Health insurance and wellness programmes
• Flexible working hours and remote working options
• Pension scheme with company contributions
• Social events and team-building activities

Company Culture

• Innovation: We foster a culture of innovation, encouraging new ideas and creative thinking.
• Continuous Improvement: We believe in lifelong learning and provide opportunities for personal growth.
• Open Communication: We promote transparency and open communication at all levels.