Court, Municipal, and License Clerks

Job Description

As a Minute Clerk, you will be vital in recording essential meeting minutes and ensuring proper documentation of discussions and decisions. This role is key to maintaining transparent and organized records for our authority, contributing significantly to effective governance.

Responsibilities

• Attend various meetings including council, committee, and public gatherings.
• Ensure all required documents are available and organized for meetings.
• Record meetings accurately and ensure timely distribution of minutes.
• Aid in developing standard operating procedures for minute-taking.
• Maintain an archive of all meeting records for reference.
• Collaborate with IT to streamline documentation processes.
• Support other clerical duties as needed within the department.
• Help train new clerks on minute-taking standards.
• Contribute to improving administrative workflows within the team.
• Assist with public inquiries regarding meeting records.

Requirements

Education

• A-levels or equivalent educational qualification preferred

Experience

• 2+ years of experience in an administrative or clerical role.

Technical Skills

• Document Management
• Data Entry

Soft Skills

• Time Management
• Interpersonal Skills

Languages

• English: Fluent

Advantageous

• Previous experience with senior executives: Ability to work closely with higher-level staff and understand their needs.
• Knowledge of local government law: Understanding of the legal frameworks governing public administration.

Benefits

• Comprehensive training and onboarding
• Employee assistance programme
• Flexible working hours
• Health and wellbeing initiatives

Company Culture

• Diversity and Inclusion: We are dedicated to building a diverse workforce that reflects the community we serve.
• Continuous Improvement: We seek to continuously improve our processes and employee experiences.
• Work-Life Balance: We promote work-life balance to ensure our employees are happy and productive.