Executive Office Assistant

Job Description

We are in search of an Executive Office Assistant to join our vibrant Edinburgh office. The role entails providing essential administrative support to senior executives, managing schedules, and facilitating communication between departments. The ideal candidate is organised, proactive, and possesses excellent interpersonal skills.

Responsibilities

• Schedule and coordinate meetings, managing changes as necessary.
• Draft and proofread correspondence and reports.
• Monitor and order office supplies as needed.
• Assist with onboarding new employees.
• Compile and maintain team contact lists and directories.
• Provide exemplary customer service to internal and external clients.
• Track project timelines and deliverables.
• Participate in team meetings and take minutes.
• Organise team-building events and activities.

Requirements

Education

• Bachelor's degree in Office Management or relevant field
• Professional certifications in administration are a plus

Experience

• 3+ years of experience in executive support

Technical Skills

• Data Management Software
• Scheduling Tools

Soft Skills

• Professionalism
• Problem-solving

Certifications

• Office Management Certification
• Microsoft Office Specialist (MOS)

Languages

• English: Fluent

Advantageous

• Familiarity with financial management software: Experience in managing budgets and financial records.
• Customer service experience: Background in client relations and support.

Benefits

• Comprehensive health, dental, and vision insurance
• Pension scheme with employer contributions
• Flexibility with working hours
• Employee wellness programs and initiatives

Company Culture

• Continuous Improvement: We are committed to the continuous professional development of our employees.
• Work-Life Balance: We promote a healthy work-life balance for all staff members.
• Respect: We respect each other and believe in creating a positive workplace culture.