Executive Office Assistant

We are in search of an Executive Office Assistant to join our vibrant Edinburgh office. The role entails providing essential administrative support to senior executives, managing schedules, and facilitating communication between departments. The ideal candidate is organised, proactive, and possesses excellent interpersonal skills.

Category: Administrative and Clerical - Administrative Support
Full Time

• £24,000 - £30,000 / Year

Closing Date: 2025-02-19
Location: Edinburgh

• Schedule and coordinate meetings, managing changes as necessary.
• Draft and proofread correspondence and reports.
• Monitor and order office supplies as needed.
• Assist with onboarding new employees.
• Compile and maintain team contact lists and directories.
• Provide exemplary customer service to internal and external clients.
• Track project timelines and deliverables.
• Participate in team meetings and take minutes.
• Organise team-building events and activities.

• Bachelor's degree in Business Administration or related field
• Additional certifications in office management preferred
• Microsoft Office Suite Proficient in Excel, Word, and PowerPoint for document creation and analysis.
• Communication Software Experienced in using email platforms and collaboration tools.
• Project Management Tools Familiarity with tools like Trello or Asana.
• Attention to Detail Keen eye for detail to ensure accuracy in tasks.
• Time Management Skilled in prioritising tasks to meet deadlines efficiently.
• Interpersonal Skills Strong skills in building relationships and communicating effectively.
• Certified Administrative Professional (CAP)
• Project Management Certification
• English (Fluent)

• Familiarity with financial management software: Experience in managing budgets and financial records.
• Customer service experience: Background in client relations and support.

• Comprehensive health, dental, and vision insurance
• Pension scheme with employer contributions
• Flexibility with working hours
• Employee wellness programs and initiatives

• Continuous Improvement: We are committed to the continuous professional development of our employees.
• Work-Life Balance: We promote a healthy work-life balance for all staff members.
• Respect: We respect each other and believe in creating a positive workplace culture.

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