Office Coordinator

Job Description

We are seeking an organised and proactive Office Coordinator to join our dynamic team in Edinburgh. This role is pivotal in managing day-to-day office operations and ensuring smooth administrative processes across departments. The successful candidate will collaborate with various teams to facilitate workflows, manage schedules, and assist with correspondence.

Responsibilities

• Oversee daily office operations and coordinate administrative functions.
• Manage calendars and coordinate meetings for multiple teams.
• Respond to inquiries and serve as a liaison between departments.
• Maintain an accurate inventory of office supplies and ensure timely reordering.
• Support the executive team with scheduling and travel planning.
• Organise office layout and ensure efficient use of space.
• Coordinate office maintenance and repairs with service providers.
• Facilitate training sessions for new staff members on office procedures.
• Prepare reports and documentation for internal use.
• Assist with budget management for office supplies and events.

Requirements

Education

• Relevant certifications in administration or project management are a plus

Experience

• Proven experience in managing office functions and administrative support

Technical Skills

• Document Management Systems
• Data Entry

Soft Skills

• Problem-solving
• Adaptability

Certifications

• PRINCE2 Certification

Languages

• English: Fluent

Advantageous

• Event Planning Skills: Experience in organising corporate events and meetings.
• Social Media Management: Ability to manage office social media accounts and communications.

Benefits

• Comprehensive benefits package including healthcare and pension
• Opportunities for career advancement and professional training
• Work-life balance with flexible hours
• Social events and team-building activities

Company Culture

• Innovation: Encouraging creative thinking and innovation to solve real-world challenges.
• Employee Engagement: We actively involve our employees in decision-making processes and company initiatives.
• Community Focus: We aim to make a positive impact in our community through various outreach programs.